Role Based Access

Custom scripts and complex data transformations holding back your Entra ID Governance experience?

Microsoft Entra ID Governance provides a comprehensive and powerful engine to automate and govern the entire identity lifecycle and application access process. Yet, organisations need to solve several challenges to fully harness the power of Entra ID Governance.

Modern Identity and Access Management architectures use roles to help automate the provisioning of identities, access, and entitlements.

What’s a role? It’s a way to model job functions, organisational structure, and system entitlements in a way that non-technical audiences can easily understand.

This approach allows application access and entitlements to be grouped and presented logically, aligned with a role, rather than as a complex list of technical system access rights.

Roles are great, but they need to be modelled to suit your organisation.

Information from HR systems plays a key part in being able to define the identity roles which can then be used by Entra ID Governance to automate provisioning and access.

HR systems generally focus on an employee’s hired role, which contains the data that necessary to manage HR and Payroll activities. HR systems may also contain limited or incorrect HR data required for automated provisioning, essentially creating an incongruence between HR-defined roles and the roles needed for effective role-based provisioning (we call these Identity Roles). The impact is complexities and delays provisioning users with accounts and the access to technology systems they need to do their jobs.

While it’s easy to say “fix the data at the source”, organisations will usually have discreet HR roles that reflect a job role which don’t align with the myriad of Identity Roles required to ensure granular role-based access and entitlement provisioning. Furthermore, organisations may have separate systems in place for full time employees, contractors and vendors further complicating matters.

To work around these shortcomings, identity management teams may build custom scripts that do custom data injection or complex data transformation workarounds to realise the dream of role-based with Entra ID Governance. These scripts and workarounds become more complicated over time and introduce operational risk as the people who built and maintain them move onto other roles.

While these challenges exist, businesses will still struggle with pockets of manual provisioning, increased security risks, operational inefficiencies and ballooning technical debt.

Common Issues

Data Incongruence

There are often discrepancies between roles as defined in HR systems and the business Identity Roles required to accurately provision granular access and entitlements. HR data is frequently missing essential elements required by Entra ID Governance for effective identity governance and administration.

Non-Employee Identity Management

HR systems often fail to manage contingent workers or non-employees appropriately, leading to manual and inconsistent processes to maintain the lifecycle of non-employee identities.

Unleash the power of fusion

By fusing HR data with Identity Roles, we provide Entra ID with the information required to facilitate automated provisioning across all applications. With IDFusion you can feel confident your Entra ID Governance provisioning is accurate, secure and efficient.

Simplified Integration

Our product simplifies the integration of HR data by seamlessly connecting with multiple HR platforms, streamlining the flow of employee information into Entra ID. With built-in support for multiple integrations, our solution ensures that data from diverse sources is processed efficiently, minimising manual effort and ensuring accurate synchronisation of user profiles in Entra ID. Whether you are managing data from one HR system or several, our platform offers a unified approach to identity provisioning, saving time and reducing complexity.

Automated Provisioning

Our product enables seamless automated provisioning from the HR platform directly to Entra ID. Employee data flows effortlessly into the system, where the internal rule engine evaluates and assigns appropriate access roles based on predefined criteria. Once roles are determined, the system automatically provisions the user into Entra ID and assigns the relevant access packages, ensuring the right access is granted without manual intervention. This streamlined process not only saves time but also ensures accurate and efficient management of user identities and permissions.